Job times and time on site
A start and end time on every job, and time on site per technician.
Coming next
Coming next to the app
Based on feedback from contractors using CoolnTrack every day. The order can change as we hear from more of you.
Live job status
Follow every job from inspection to finish: waiting for the customer's approval, parts ordered, parts received, the return visit and work done, so the office always knows where things stand.
VRF systems
Record a VRF system with all of its outdoor and indoor units, and track service on each one.
Your own branded page
A page for your business, with your logo and services, to help you win new customers.
Release history
Already delivered
Delivering new features fast since June 2026
Scan a nameplate to fill in the AC's details
Take a photo of an AC's rating label and its brand, model, serial number, capacity and refrigerant are filled in for you to check.
- Works on indoor and outdoor units, and each one keeps its own nameplate photo.
- Anything that's hard to read on the photo is highlighted, and nothing is saved until you confirm it.
- Split, cassette, ducted and VRF units now take their model number once, under the indoor unit.
- Added an AC under the wrong customer? Move it to the right one from the AC's page.
Customer locations and one-tap directions
Save each customer's location on the map, and technicians start directions to the site with one tap.
- Use your phone's location when you're at the site, or paste a Google Maps or WhatsApp location link.
- A job uses the customer's location, or its own when the work is at a different building.
- A Navigate button on every job card opens directions in the phone's maps app.
Faster app, complete reports
The app now opens and moves between screens noticeably faster, especially on a phone connection.
- Screens you have already opened appear instantly when you come back.
- PDF reports always include the service photos, your logo and the customer's signature.
Jobs, offline logging and spreadsheet import
Plan the work, do it anywhere, and bring your existing records with you.
- Service logs save on the phone with no signal and sync once you're back online, so a technician's work is never lost.
- Jobs: book a visit, assign it to a technician, and they get a notification on their phone.
- AMC visits are tracked per AC ("Visit 2 of 4 done"), and call-outs per contract.
- Import your existing customers and ACs from a spreadsheet instead of typing them in.
- Archive customers who leave. Their full history is kept and they can be reactivated any time.
Record past work from the office
Enter services that were already done, up to a year back, and issue one report covering several ACs.
Free for up to 50 ACs
CoolnTrack is now free for up to 50 ACs with no time limit, with monthly or yearly licences for larger fleets.
Print-ready QR stickers
Stickers redesigned after testing them on real printers and real ACs.
- 15 stickers on one A4 sheet, ready to cut.
- The QR code, AC ID and your phone number print in solid black, so they scan and read reliably, even on a mono printer.
- Download the sheet as a PDF to send to any print shop.
AMC contracts
Keep every annual maintenance contract next to the ACs it covers.
- Record each contract's period, value, included visits and covered ACs.
- Attach the signed copy as a photo or PDF.
- See which contracts are up for renewal and message the customer from your list.
- Log several kinds of work in one visit, for example cleaning, gas top-up and a repair on the same AC.
Quicker onboarding and logging
Fewer steps from a new AC to a finished report.
- Add an AC in three short steps. Only the customer, AC type, brand and location are required.
- Print a sheet of stickers in advance and put them on during your round. Each one registers itself the first time it's scanned.
- Logging a service and getting the customer's signature is one two-step flow.
Your brand on every sticker and report
Your business name, logo and number lead every QR label and service report, so customers always know who to call.
WhatsApp service reminders
See every AC due this week and send the customer a ready-written WhatsApp reminder from your business number.
- A Customers page with each customer's ACs and history.
- Export units, visits and reports as spreadsheets.
Now available in the UAE
Contractors in the UAE can sign up and run their whole service business in CoolnTrack.
- UAE phone numbers and local date formats from sign-up onwards.
- WhatsApp support on a UAE number, alongside our India number.
Open sign-up
Any AC contractor can create an account and start the same day.
Dashboard and PDF reports
A clear view of the business, and reports customers can keep.
- Dashboard with due and overdue ACs, visits in progress and recent activity.
- Service reports as PDF files, ready to share.
- Visit history, and logging the same work on several ACs at once.
Install it like an app
Add CoolnTrack to your phone's home screen. It opens full screen and uses the camera for scanning.
First release
The core of CoolnTrack: every AC keeps its own service record.
- A QR sticker on every AC. Scan it to see that unit's full history.
- Log the work with checklists and before and after photos.
- The customer signs once per visit, and gets one report covering every AC serviced.
- Anyone else who scans the sticker sees only your contact details, never the history.
Request a feature
Tell us what would save your team time. We read every request, and many of the updates above started as a contractor's message.